Jun 02, 2021

Operations and Events Coordinator - Dragon Boat Victoria - Salary $25 to $40 ph - Closing 23 Jun 2021

£25.00 - £40.00 hourly
  • SportsJobFinder
  • Melbourne Victoria, Australia
Part time, casual Events Coordination operations

Job Description

Event & Regatta Management

  • Manage a consistent annual event calendar.
  • Organise certain tasks and attend DBV-sanctioned regattas, corporate and community events such as DBV Awards night, including, where appropriate, arranging for facility hire, competition structure, administration, vendors, volunteer management, equipment management, the inputting of race time results and bump in and bump out of regatta equipment.

Operations

  • Maintain and coordinate the DBV membership management system (Revsport) across the membership base and improve the capability of club representatives to utilise its functionality.
  • One a monthly basis input the content of the EDM Newsletter to be forwarded to all paddlers.
  • Ensure arrangements are in place to maintain both the fleet of dragon boats so that they are available for club training and events and the space within the Melbourne City Council Community Hub.
  • Maintaining Revsport data base ensuring it is accurate and clean.
  • Organize DBV courses and planning items required for categories of coaching, sweeps and officials.
  • Act as the support for the current operators of Dragon Boat Victoria’s Social media platforms - including Facebook, Instagram, LinkedIn and Twitter.

Governance and Strategy

  • Make arrangements for the board meetings, the Annual General Meeting and any other meetings, in consultation with the secretary of the board, and as appropriate, in consultation with board members and attend the board meetings and record the minutes.

Financial Management

  • Assist the Business Manager with the production of invoices for clubs participating in regattas and follow up any queries.
  • Follow up accounts receivable and answer any queries re accounts receivable and payable.

Stakeholder Relationships

  • Assist the CEO/Operations Manager with maintaining positive relationships with the broad range of stakeholders associated with the sport of dragon boating, both within Victoria and nationally. 

Essential Requirements

  • Drivers Licence
  • Experience in event organisation
  • Demonstrated experience in office administration
  • Organisational ability and time management skills
  • Ability to foster strong internal and external relationships
  • Proficient IT skills, particularly in the use of Microsoft Office and CRM Systems

Desirable Criteria

  • National Police / Criminal History Check
  • Working with Children / Working with Vulnerable People Check
  • Previous experience in a role within a not-for-profit and/or sporting environment
  • Use and knowledge of Revsport
  • Working within strong governance arrangements

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