Executive Assistant - C-Suite - Closing date 14 May 2021
Miami, FL, USA
Apr 30, 2021
Position Summary: We are seeking an Executive Assistant to the C-Suite. This talented individual will be a highly skilled administrative professional who provides a wide range of support services to select C-Level staff. The ideal candidate is a dynamic, self-driven individual with strong computer skills, excellent interpersonal skills, project coordination experience, and the ability to work well across all levels of internal management and staff, as well as outside clients and vendors.
Provide executive administrative support
Handle highly confidential, sensitive and critical tasks; exercise professionalism and discretion
Manage the executive calendar, prepare internal/external correspondence, and provide phone screening
Coordinate meetings, prepare agendas and advanced briefings
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion
Provide excellent customer service to internal and external clients through a service-driven, approachable and responsive style
Manage business travel arrangements including flights and hotel accommodations
Display exceptional communication skills in verbal and written formats
Exhibit project management skills with a strong ability to multi-task, optimize resources, and manage timelines
Leverage creative problem solving, proactively think ahead and mitigate all possible challenges
Show a detail-oriented approach with meticulous attention to detail
Display a collaborative work style and ability to work across departments
Other duties as requested and/or needed, including schedule flexibility during the Spring Training and Major League Baseball season
Qualifications & Requirements:
Expertise with Microsoft Office tools (Outlook, Word, Excel and PowerPoint)
Exceptional interpersonal skills and professional interactions
Ability to exercise excellent judgement in a variety of situations
High level of integrity, ensures confidentiality and controls access to sensitive information
Accountability, attention to detail, organization and proactiveness
Flexible and able to function well in a fast-paced environment
Excellent verbal and written communication skills
Suggested Education & Experience Guidelines
Bachelor’s degree, preferably in business administration or related field, or equivalent experience.
A minimum of 5 years of experience as an executive assistant supporting a C-level executive.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.