British League Executive Officer (Table Tennis England) - Table Tennis England - £20-22k dependent on experience - Closing date 23 April 2021

£20,000 - £22,000 yearly
  • SportsJobFinder
  • Negotiable, with attendance in Head Office (Milton Keynes) when required
  • Mar 25, 2021
Full time Tennis

Job Description

BRITISH LEAGUE
The JBL (junior), WBL (women’s) and VBL (veterans) leagues each take place at two large weekend events - one apiece in Autumn and one apiece in Spring - where all teams gather together at a single national venue and play their league fixtures in two blocks.
The SBL (senior men and women) leagues have a different format. At the top level, the Premiership teams play on a home and away basis, travelling on 10-12 dates to each other’s venues. Below Premiership level, each of the divisions meets collectively to play their fixtures on a broadly geographical basis across 4 or 5 weekends.
British League activity is reliant on a sizeable cohort of skilled volunteers, with a Coordinator/ Administrator and Referee for each section, and a Committee comprising a General Secretary and Calendar Secretary alongside Table Tennis England staff and board representation. Delivery of over 60 annual events are each supported by umpires, volunteers and local organisers/ hosts. Functional aspects of British League are underpinned by the relevant Table Tennis England departments, including Competitions & Events, Finance and MarComms.
Season 19/20 saw a number of step-changes in delivery of British League, with a new fixtures and results platform, reintegration with the wider Table Tennis England competition programme, and with a new strategy launched Summer 2020. Unfortunately, season 20/21 was unavoidably cancelled due to COVID-19.

JOB SUMMARY
To support the administration of the British League programme, fixtures and results platform, and delivery of events. To liaise with and support Committee volunteers and club representatives. To improve participant experience and satisfaction.
It is envisaged that the post-holder will have Table Tennis specific experience and knowledge, and be able to work weekends as this is a key requirement of the role (typically 4 days per month between September to May, including overnight stays)
The appointed candidate will be required to successfully undertake a Table Tennis England Tournament Organiser course.

KEY RESPONSIBILITIES
• Act as the central point of contact for British League
• Manage the processes for team entries and entry fees, player registrations and transfers, club ranking lists and player license checks
• Actively promote British League events to potential entrants and maintain entry ‘waiting lists’
• Manage and configure the online fixtures/ results platform, including any results reports required for ranking purposes
• Actively support the general administrative requirements, supporting coordinators and referees in each section, including financial reconciliations with clubs and volunteer expense claims
• Arrange key logistics and liaise with suppliers/ contractors for the JBL (junior), WBL (women’s) and VBL (veterans) weekend events, inc venues, accommodation, equipment, medals & trophies, preparation of event paperwork, programmes and pre-event communications, and appointment of event volunteers, scorers and umpires
• Attend JBL, WBL and VBL weekends, acting as Tournament Organiser as required, ensuring adherence to regulations and eligibility, and overseeing in-situ event support (eg for deliveries, set-up, break-down, presentations and scoring)
• Ensure appropriate branding and uniform is used for weekend events
• Produce ‘on the spot’ social media content at JBL, WBL and VBL weekends
• Manage the SBL (senior) annual tender process for allocation of c.50no. host venues
• Monitor and assess SBL Premier League club bursary awards
• Act as secretariat to the British League Committee
• The postholder will also be required to support other Table Tennis England events and competitions as required

PERSON SPECIFICATION
• It is envisaged that the post-holder will have Table Tennis specific experience and knowledge; previous direct experience of British League would be advantageous
• Minimum 1 years relevant experience as an event administrator or organiser
• Strong IT and internet skills, with previous experience of Microsoft office and web-based platforms
• Able to demonstrate good written and oral communication skills, with excellent attention to detail
• Able to work effectively with a diverse stakeholder audience including volunteers
• Self-motivated to work alone and as part of a team
• Good project administration skills, with the ability to work with project plans, meeting and event deadlines
• Able to manage a demanding and varied work programme, and to prioritise workload
• Good negotiation and influencing skills, and a solution-focused approach
• A valid driving license is required, and experience of driving a van or large vehicle would be advantageous

Table Tennis England is an equal opportunities employer and welcome applications from all suitably qualified persons, regardless of their race, gender, disability, religion/belief, sexual orientation or age. A copy of the policy can be found on the Table Tennis England website.