Director of Booking - Charleston Coliseum & Convention Center - Closing date 12 Apr 2020
WVU, Morgantown, West Virginia, USA
Job Title: Director of Booking
OVG Facilities – Charleston Coliseum & Convention Center, West Virginia Full-time - Experienced Categories: Marketing Required Education: 4 Year Degree
OVG Facilities is looking for an aggressive Director of Booking for the Charleston Coliseum & Convention Center. The newly redesigned complex boasts a 13,500 seat arena, 50,000 sq.ft. exhibit space, 25 meetings rooms, 25,000 sq.ft. ballroom, 740 seat theatre, and a 3,500 seat auditorium. The Charleston Coliseum & Convention Center hosts a variety of events, including sporting events, world-class entertainment, conventions, meetings, banquets, and other social events.
OVG Facilities, a division of the Oak View Group, is a full-service venue management and event programming company that operates and books arenas, theaters, convention centers, and amphitheaters throughout the U.S. delivering customized management plans for each of their venues. OVG Facilitiesspecializes in event programming, booking services, and creating unique experiences that focus on providing premium content to enhance the guest’s experience.
Summary: This person needs to thrive on building relationships and interacts regularly with clients, promoters, artist's agents and artist's managers in efforts to solidify business for the facilities. Coordinate all aspects of the facility’s booking process and work closely with other OVG team members to communicate opportunities. This position requires the knowledge of the live entertainment industry, current trends in the live entertainment industry, including current musical genres and demographics, ticketing, marketing, promotions, social media, and local market trends and demographics.
Responsibilities of this position:
Establishes and maintains relationships with key touring industry professionals, including agents, managers, promoters and producers
Manages event-booking calendar, including adding, editing and/or removing events and event holds, and responds to building availability requests in a timely manner
Researches and prepares marketing data that supports the booking efforts for specific artists, shows and events
Lead the creation and execution of the backstage experience for the artist and touring crew
Prepares Use License Agreements and tracks contracts and event insurance certificates
Obtain information from various agencies on talent availability for events
Contact prospective promoters, agents, managers and individuals to initiate the sales effort
Attend conferences/trade shows and generating new business through cold calling and leads generated by attending networking meetings
Follow-up on leads generated
Provide information to potential licensees regarding Center’s policies and procedures, rental rates, space requirements and availability, catering services, available equipment, and labor
Assists with booking and marketing related administrative duties as needed
Assists in the solicitation of new event business for facilities
Assists with promotions and special events with event promoters and Marketing Department
Assist in the preparation and design of promoter guides, advertisements and other promotional materials
Establish expansive network promoters, agents and managers representatives
Develop and maintain a cordial working relationship with all of the other departments
Knowledge Abilities and Skills
Ability to develop and analyze financial pro formas for events based on historical performance and current market conditions and recommend appropriate actions/changes in order to meet business goals
Demonstrate knowledge of principles, practices and terminology of advertising, marketing, social media, sales presentation techniques, public speaking and operations of events (live events, conventions, tradeshows, etc)
Demonstrate knowledge of the principles, practices, and terminology of the live entertainment industry
Knowledge of principles and practices of marketing, sales, and public assembly management
Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment
Organize and prioritize work to meet deadlines
Work effectively under pressure and/or stringent schedule and produce accurate results
Remain flexible and adjust to situations as they occur
Education and or Experience
Bachelor's degree from accredited four-year college or university
Minimum of two (2) years experience working directly with agents and promoters developing relationships within the industry
A combination of education and industry experience
Hours of the Week and Travel Requirements
Work hours may vary -- Ability to work irregular hours during events, including nights, weekends, and holidays
Occasional to Frequent Travel may be required
Operate a personal computer using Windows and Microsoft Office software, specifically proficiency in Microsoft Excel a plus.
Operate standard office equipment including copier, typewriter and fax machine.
Experience with ticketing and booking software preferred.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.