Jan 15, 2020

Administration Assistant - Office Allrounder - Nepean Football Association Inc. - Closing 28 Jan 2020

  • SportsJobFinder
  • Penrith ▸ New South Wales ▸ Australia
Full time Administrative work

Job Description

  • Work Type:     Full Time


    Salary:             Above Award Wage in accordance with the Sporting Organisations Award 2010, Administrative Employee Grade 4, plus Superannuation.


    Location:         Penrith, NSW


    Detailed Description:

    You’ll be a valuable member of our Administrative Support team, delivering services to key stakeholders.  This diverse role has a focus on administrative support in the areas of Membership Management and Grievance and Disciplinary Governance and general administration, the successful applicant will be ready, willing and able to tackle a diverse range of administrative tasks.


    Nepean Football Association Inc. (Nepean FA) provides the amateur football  (soccer) framework and services to registered clubs in the Penrith, St. Marys, Warragamba, Blue Mountains & Hawkesbury districts.  It is a member of, and is compliant with the regulations of Football NSW and Football Federation Australia. 


    Nepean FA has 31 affiliated clubs.  It is also the owner of the Nepean Representative Football Club Inc. and the Nepean Referees Group Inc, co-ordinating the management committees of both entities. 


    We have approximately 13,000 registered winter participants, over 2,000 summer participants and a further 5,000 registered volunteers filling the roles of Coaches, Managers and Club Administrators. 


    Reporting directly to the General Manager, the Administration Assistant will join a small hardworking team who ensure the Nepean FA operations are administered in a professional and efficient manner as well as providing administrative support across the organisation.   You will be part of a team who act as the first point of contact with members and key stakeholders. This diverse role has a key focus on the areas of Membership services, Venue Management, Grievance & Disciplinary Management and providing assistance with the general day to day running of a very busy office while also managing our reception desk.


    Sports Administration is not quite like a normal administration role. This role will require someone who is sympathetic to the needs of the many community volunteers who form the core of our key stakeholders.  This position requires an individual who takes a great deal of pride in their work and is willing to go “above and beyond” to ensure the needs of members and colleagues are met and are provided with the best possible service.  Flexibility and a willingness to “have a go” at new roles and duties is a must.  No excuses.  The role will, from time to time, require you to work outside of regular office hours.  Irregular weekend and some weeknight work, with notice, will be a requirement.


    To be considered for this role you must have a minimum of 1 year of experience in an administrative role within an office environment (ideally within a not-for-profit, sport or membership based organisation). You must be fully conversant with the Microsoft Office suite of programs.  High level communication skills (both written and oral) are essential in this role, as is the ability to confidently liaise with state, regional and club officials, volunteers, members and parents as well as external bodies. Also required are well-developed computer skills and IT literacy, ideally with an understanding of membership management or CRM systems and the processes required to ensure data integrity. You will have a demonstrated ability to manage competing priorities and activities at once whilst maintaining a high level of attention to detail.  You must be able to work under pressure, in an often stressful environment to deliver our services within very tight timelines. 


    If you think you have the skills we’re looking for and are excited by the prospect of contributing to the success of community football we’d love to hear from you.


    This role requires a Working with Children clearance. 


    Selection Criteria


    • Minimum of 1 years experience in an administrative role.
    • You will have a demonstrated ability to manage competing priorities and activities.
    • Demonstrated high level of attention to detail.   
    • Fully conversant with the Microsoft Office suite of programs.  Your application must address this criteria
    • High level communication skills (both written and oral)  & fluent English language skills.
    • Demonstrated well-developed computer skills and IT literacy.
    • Demonstrated ability to maintain webpage and social media sites.
    • Must be able to be flexible with working hours when required.
    • Current Drivers Licence
    • Working with Children Check (must be completed before employment)



    • Certificate IV in Business, Business Administration or similar, or comparable work experience
    • Demonstrated ability to work under pressure to meet deadlines.
    • Experience in a sporting/not for profit environment.
    • Experience with membership and competition management systems for similar.
    • Have some experience and/or understanding of Member Protection and Working with Children requirements of a not for profit sporting organisation


    Essential Requirements

    • Working with children check
    • Drivers Licence

    Desirable Criteria

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